The Duties Of A Secretary :: essays research papers

The Duties of A Secretary     When we enter a law office the number 1 individual we meet is the effective secretarial assistant. She is the one withe obligation for the correspondence, records,and new(prenominal) affairs of a.law office. The word escritoire reflects its Latin rootsecretum (secret), which originally referred to a person who acted as aconfidant, and handled matters of a private nature for his principal. Theexecutive position or executive secretary is one of major responsibility inbusiness or government.     First responsibility of a ratified secretary each day is open, read, andnote all mail acquire that day. It is Important in a law office. The mailoften includes legitimate documents crucial to a certain case that day. She must be well-known(prenominal) with all standard forms used in the office. Affidavits, bills of sale,deeds, leases, mortgages, powers of attorney, propositions, and wills.     Tape Shorthand conjecture means the writing down of dictation from anemployer, and then transcribing the material onto sheets with the forethought ofearphones and computer. every(prenominal) secretary is call for to have a skill fixity of 80WPM before graduating, also when taking the civil go exan. In some officesthe dictation is seized by one secretary era the typing is completed byanother. Usually larger offices hire shop assistant typist. It is important thatsecretaries are cap adequate of reading each others shorthand notes.     Every legal secretary builds with computers, duplicators, stencilmachines, but the dictaphone is usually the close frequently utilized.Information must be transcribed quickly, and accurately in attractive form.     Filing systems are important to whatsoever secretary. The files at any officemust be maintained in perfect order, so that any file may be located promptly byany person authorized to use the files. General secretaries often work insidean organization where company records are maintained by picky file clerksinside a central filing room, but the secretary may still remain responsible forall the filing.     A secretary must learn the rules of four basic filing systems. Thealphabetic, subject, geographic, and numeric systems. similarly the vertical files,card files, and open shelf files. Files for audimated data pocessing arerequired by many firms.     Two remaining basic skills of general and legal secretaries areReceptionist, trained to meet and route visitors, customers, salesmen, andhandle nuisance calls. They appeal all visiters with the red carpet treatmentby treating them with royalty.     The well-trained secretary who is able to accept responsibilies who isable to relieve her employer of many management duties is a received valuableemployee to any company.     I studied the secretarial co urse at BOCES for two years. I understandthe responsibilities of a secretary.