Letter of proposal

EXAMPLE OF A LETTER OF PROPOSALThis case is fictional and is for illustration intents alone.LetterheadDear Mr. HansonRecently I notice a missive in the editorial subdivision of the Argus drawing card in which the author expressed concern over the present shape and jobs associating to Newton Hills postulate Park, near Canton. A hebdomad subsequently I read your answer to that missive, and I was really pleased to happen that course of instructions were cosmos developed to better common land conditions. Having visited the park just ab disclose(prenominal) times myself, I have give-up the ghost cognizant of the m any(prenominal) design jobs the park now holds.Engagement in out-of-door diversion and related activities is turning staggeringly across the state. Park directors and supervisors ar happening their Parkss unable to stand the greatly ontogenesisd usage. Roads developed for a few Sunday visitants are about wholly unequal for the multitudes of people who converge on Parkss on warm, cheery weekends and hills erode after big Numberss of people trample the flora. Further to a greater extent(prenominal), upstart events such as the old-timer auto show and the champion-year customary people festival brought even more people into your park, dance banding an extra filtrate on the park s resources. However, these jobs canful be solved and more like them can be prevented.ProposalI propose that Sara Jen Forest Services, Inc. survey and bear into the jobs associating to the physical functionalism of Newton Hills State Park. Upon finishing the probe, we shall subject a body of work to you that leave incorporate the proposed recommendations and modified park program. This study and its attender program pass on rectify the park of its traffic flow jobs.BackgroundPark design has experience a really complicated discovery difficu1t procedure. A colossal with the job of esthetics and traveling people around inside the park, societal map has become a j ob of paramount importance. In otherwise words, a park must offer the proper physical scene, every bit dependable as the proper societal ambiance for people to bask their amateur experience.Peoples come to parks for different grounds. Therefore, single demands have to be considered. At the same clip, the park interior decorator has to regulate the whole cosmos s demands. Satisfying all these demands involves utilizing every possible country in the park, without making a struggle in involvements.ProcedureThe basic process for explicating our recommendations involves quaternity stairss and bequeath take about 10 hebdomads to finish.Measure oneI will analyse the park itself. Carefully analyzing the park, watching the utilizers, and speaking to visitants are split of this measure.Measure twown(prenominal) after(prenominal) happening and specifying the particular job countries, I will make intensive research. I will research into books, booklets, and legion other written resour ces for appropriate solutions that have been attempted and have any succeeded or failed.Measure threeI will oppugn our staff of advisers about their experiences and thoughts refering to circumstantial jobs. I will see these replies in explicating executable solutions.Measure fourAfter I have completed these stairss, I will do my utmost recommendations in a study that will be submitted to you indoors two hebdomads after the study is completed.The 10 hebdomads I propose should be more than adequate to fix a study and program which will increase your park visitants enjoyment.CostIn the long tally, the cost of this research will be subatomic compared to the money it will salvage as a consequence of misfortunate planning and over-use. The lone costs will be my disbursals and my labour. Our company constitution is to delegate one individual to a labor while the deviation of our associates act as advisers. We pay our outside advisers on a set footing.For this undertaking, the rat es are as followsMy labour 30 hours $ 65.00 per hr $ 1950.00secretarial fees $ 100.00Entire Cost $ 2050.00This sum will be collectible within 10 yearss after our program has been submitted to you.Forces and QualificationsI believe that I am adapted to function you, and I know that my staff of advisers is really qualified to go to with the job. I have a Bachelor of Science in Forestry from Purdue University. I withal hold a Maestro of Science in deflection from The Ohio State University. After passing four old ages with Parks and adorn Design in Omaha, I have merely completed my third twelvemonth with my ain house.My staff of advisers consists of other park interior decorators, my associates, university professors, and many other qualified persons.FeasibilityThe best cogent evidence I can offer of my company s success is our record. We have saved many people and communities big amounts of money by our experience in design. For illustration, we were asked to deliberate with in b e aftering the design of a Pukwana, South Dakota City Park. Upon assist intoing the programs submitted we found that the cloaca system drained straight into the proposed swimming pool. If the installations had been make harmonizing to programs, the mistake would hold cost 1000s of dollars to fix nevertheless, a simple readjustment in programs resolved the job before it became an actuality.I realize that you officiate the people non merely in Canton, and Sioux Falls, but those in Southwest Minnesota, northwestern United States Iowa, and Northeast Nebraska every bit good. As you well cognize, audition at all South Dakota State Parkss is up about 15 % over last twelvemonth and New ton Hills has had an about 20 % addition so far this twelvemonth. This increased trial makes redesigning Newton Hills State Park really of import. I hope you will earnestly see our command and so accept it. If you have any inquiries or suggestions as to bettering our methods and processs, delight name us anytime at ( 605 ) 366-1978.Thank you.Respectfully,Sonny Sundstrom omnibusSaraTen Forest Services, Inc.Notes on This ExampleLetterhead This illustration shows that you could utilize or plan your ain letterhead. Letterhead is typically centered horizontally on the page and takes up an progress to an inch and a half of infinite at the top of the page. If you use letterhead, do certain that you use it merely for the first page.AUGUST 12, 2006 This illustration follows what is called Block Form in your textual matter. Block signifier topographic points everything at the left border, with no indenture for paragraphs. Paragraphs are separated by one clean line. Block signifier is the most formal, and is excessively formal for or so authors.You may, if you prefer, use Semi-block Form, which allows the Heading, Dateline, Complimentary Close, and Signature Block to be indented. The indenture is either set so that the longest line of these elements ends at the right border, or set b y tabbing over to the centre point to get depressed typing each line of these indented elements.However, in both formats, paragraphs are non indented and a colon follows the wassail.HANSON In both the block and semi-block formats, ever follow the salute with a colon. The comma is used merely in informal, or individual(prenominal) missive formats, which are inappropriate for a missive of design.RECENTLY I NOTICED This statement provides some context for subjecting the proposal. Since this proposal is unasked it needs to hold some sort of principle. In your assignment, you may mention to electronic mail correspondence or telephone conversation.Turning TREMENDOUSLY This paragraph provides some background to the reader. Notice that this background is both general ( park supervisors keep an eye on ) and specific to the park that he manages ( the old-timer auto show and yearly common people festival ) . This paragraph shows the reader that the author understands some of the jobs that the reader faces.I PROPOSE THAT Again, this proposal is unasked. That means that the author has to be really specific as to what he is suggesting to make. In this instance, the reader will have a study and an affiliated program. These paperss will work out traffic flow jobs at the park. It will non turn to other hard concerns that the reader may hold. Make it clear merely what any proposal will affix. As your text points out, a proposal is a bond papers. Any vagueness can take to unpleasant fortunes.PARK DESIGN HAS force This background subdivision provides a more generic. background for the proposal. However, whereas the background paragraph above alluded to the jobs faced by the reader, this background provides some avenues toward solutions. This subdivision overly shows how the information in this subdivision win be incorporated into the boilersuit solution and indicates the range of what the author proposes.Ten WEEKS Built-in in any proposal is a clip agenda. Undertaki ngs that involve several stairss may besides overwhelm a dislocation in hours. This tactic is a derive to the reader ( to see what he s paying for ) and to the author ( to hale him to budget specific sums of clip for the assorted undertakings the involved in the undertaking ) . Since this undertaking is reasonably simple, the clip is given merely in hebdomads, and no peculiar figure of hebdomads is budgeted for any given measure.Note the concluding text for this subdivision. You should ever seek to reason each subdivision with text, and non with figures, tabular arraies, or lists.WILL Be SMALL COMPARED TO The cost of the proposed undertaking may look high, in particular to a park director who deals with province support and extra resources. This tactic shows reader benefit, comparing short term disbursal with long term nest eggs.I AM Qualified In proposals, particularly unasked 1s, it s of import to catalog the author s makings. level when the reader and author are known to ea ch other, it neer hurts to include a makings subdivision, particularly if the reader may non be the ultimate close shaper. Including makings is more professional.PROPOSED SWIMMING POOL This subdivision is structured deductively, traveling from a general statement ( we have saved many people ) to a really specific illustration of the company s success. This sort of specificity is persuasive. In a longer proposal you might see including one or two more illustrations, if you have them, or indicate that you can supply the names of satisfied clients should the reader bespeak them.SERIOUSLY CONSIDER OUR look out on This concluding paragraph presents a gross revenues pitch to the reader. The unexpressed infix is that this job is non traveling to travel off and win likely merely acquire worse.. Again, in an unasked proposal this technique allows the author to train the proposal on a positive note, demoing assurance and reader benefit.